Management Team Model (four or more persons)
The Management Team has four or more persons doing the work as listed under the Traditional Presidency. Leagues that use this model often have the rest of the board follow the traditional model: one or more vice-presidents, a secretary and treasurer, or secretary/treasurer, and a pre-determined number of elected and appointed directors.
However, some Leagues use the Management Team approach to share all board duties. For instance, one large city League with an office has a five-member Management Team. To handle administrative tasks and communications with the public and members, each Management Team member goes to the office one day a week and takes care of everything that comes in on that day. For continuity, Management Team members keep daily logs, detailing what was done each day and what needs to be done on subsequent days.
One local League has a nine-member Management Team constituting the entire board. At the beginning of the year, jobs are defined and divided among team members according to individual interests and talents. Responsibilities are broken down into small, manageable increments and most team members do two or three of these smaller jobs over the year.
Other Leagues assign positions to Management Team members based on the current year’s goals. One team member would be responsible for election-related matters, another might be charged with coordinating a proposed study process, and a third would focus on fundraising and development. These responsibilities would change from year to year, depending on the League’s priorities.
A few Leagues use a combination of the shared presidency (three persons acting as president) in combination with management teams made up of the remaining board members.
There has also been a movement in the League to think of new, creative, and effective ways to structure League leadership, especially for smaller Leagues where it may be hard to find enough people to fill up an entire slate of board members. By working as a team, a smaller board can be just as valuable, powerful and successful as a larger board.
On the next page is a new, streamlined way to consider structuring your League’s leadership. Leagues should feel free to adapt this structure to meet their needs/resources.
- Includes a Spokesperson/Convener, Money Person/Treasurer, Webmaster, and Member Coordinator
- Works as a committee of the whole to plan and coordinate mission-critical, community- oriented activities
- Creates an annual calendar with public meetings to educate members and community and to raise money, create media relationship, and develop ties with allied organizations
- Meets quarterly to:
- Review League principles, policies and annual goals
- Develop leadership skills of team members
- Identify visibility activities between public meetings to maintain a year-round community presence
- Proposes annual local program
- Presides at team meetings
- Develops agenda
- Identifies issues of policy or governance for discussion
- Speaks for the League (orally and in writing)
- Represents the League at state and national League meetings
- Develops budget
- Maintains League funds
- Oversees dues payment and renewals
- Keeps minutes for team meetings and League records
- Creates and maintains an up-to-date website
- Coordinates website content to include features usually published in a VOTER/newsletter
- Cheerleader for the League – encourages management team and members to build the League by asking others to join
- Develops methods to recruit welcome and involve new members in discreet tasks
- Makes membership recruitment a part of every event
- Devises system for regular communications with members and prospects (telephone tree and/or an e-mail list)
Advocacy Person (Optional)
- Keeper of local League positions
- Ensures member understanding of local, state, national positions
- Undertakes targeted advocacy campaigns including LWVUS and state Action Alerts
Division of Work
Because division of work is very personal and dependent on interests, expertise, time, and personality, the participants of both the Shared Presidency and the Management Team models should collectively determine and be clear together about the allocation of these shared duties. Flexibility is necessary. Outlining duties of a specific structure in the bylaws or having someone outside the shared presidency, such as the Nominating Committee, make these decisions can sometimes be too inflexible.
Below are documents that can be downloaded to help your League's management team. In addition, the ABC's of Streamlining and its Appendices can also be downloaded here. You can also view the ABC's of Streamlinging on our website.